Effective Date: 06.17.2025

This Privacy Policy is intended to inform you about how we collect, use, protect, and disclose your information when you interact with our website. We take your privacy seriously and are committed to maintaining your trust.

Information We Collect

We may collect the following types of personal information when you visit our site or engage with our services:

  • Personal Identifiable Information (PII): Name, email address, phone number, and other similar identifiers when voluntarily submitted through forms, registration, or subscriptions.

  • Technical Data: IP address, browser type, operating system, referral source, device information, and site interaction data.

  • Cookies and Usage Data: Details about your visit, including pages viewed, time on site, and other analytics

How We Collect Information

We collect data through:

  • Web forms (e.g., contact, training registration, newsletter sign-up)

  • Cookies and tracking technologies

  • Direct communications (e.g., emails, phone calls)

How We Use Your Information

We use your information for the following purposes:

  • To respond to your inquiries or fulfill your requests

  • To register you for events or services

  • To send newsletters or promotional materials you subscribed to

  • To improve website functionality and user experience

  • To comply with legal obligations

  • For analytics and insights to enhance our services

  • To detect and prevent fraudulent activities or misuse of our service

Legal Basis for Processing (GDPR Compliance)

If you are located in the European Economic Area (EEA), our legal basis for collecting and using your personal information includes:

  • Your consent

  • The performance of a contract

  • Compliance with legal obligations

  • Our legitimate interests, such as service improvement and fraud prevention

Sharing and Disclosure of Personal Data

We do not sell, trade, or otherwise transfer your personal data to outside parties except in the following circumstances:

  • With your explicit consent

  • With service providers performing services on our behalf (e.g., email platforms, analytics tools), under strict confidentiality agreements

  • To comply with legal obligations or protect rights and safety

Cookies and Tracking Technologies

We use cookies and similar technologies to:

  • Remember your preferences

  • Track aggregate site usage and performance (e.g., via Google Analytics)

  • Enhance user experience

Managing Cookies: You can set your browser to refuse cookies or alert you when cookies are being sent. Refer to your browser’s Help section for guidance.

Disabling cookies may affect some features but will not impede general website usability.

Your Data Protection Rights

Depending on your jurisdiction, you may have the following rights:

  • Access: Request a copy of your personal data

  • Correction: Request correction of inaccurate or incomplete data

  • Deletion: Request deletion of your data (Right to be Forgotten)

  • Restriction: Request limits on processing

  • Objection: Object to data processing

  • Portability: Receive your data in a structured, machine-readable format

To exercise these rights, please contact us at [Insert Email Address].

Third-Party Services

We do not offer third-party products or services directly on our website. However, we may link to external platforms for forms or registrations. Those platforms have their own privacy policies.

We use Google Analytics or similar tools to understand traffic and usage patterns. These tools may use cookies and IP addresses, subject to their respective privacy policies.

Data Security

We implement security measures to safeguard your personal data, including encryption and access controls. However, no method of transmission over the internet is 100% secure.

Data Retention

We retain your data only as long as necessary to fulfill the purposes for which it was collected, including legal or business requirements.

Children’s Privacy (COPPA)

Our site is not intended for children under 13 years of age. We do not knowingly collect personal data from minors. If we learn that a child has provided us with personal data, we will delete it promptly.

Do Not Track (DNT) Signals

We respect Do Not Track signals and do not track, plant cookies, or use advertising when a DNT browser mechanism is enabled.

California Consumer Privacy Act (CCPA)

If you are a California resident, you have additional rights under the CCPA, including:

  • The right to know what personal data we collect and why

  • The right to request deletion of your personal information

  • The right to opt out of the sale of personal information (we do not sell your data)

  • The right to non-discrimination for exercising your privacy rights

CAN-SPAM Compliance

We comply with the CAN-SPAM Act:

  • We will not use misleading subjects or email addresses

  • We will identify promotional content

  • We will include our physical address in emails

  • We will provide an easy opt-out mechanism

  • We will honor unsubscribe requests promptly

To unsubscribe, follow the link in the footer of our emails or contact us using our contact form here.

Updates to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Effective Date.”

You are encouraged to review this policy periodically.

Contacting Us

If you have any questions or concerns about this policy, please contact us:

The National Society of The Colonial Dames of America in the State of Oregon, a 501©3 organization.

PO Box 28071
Portland, OR 97228